Procurement Register - development
In 2015 the Ministry of Finance together with its IT Techology Centre started a project "Establishing a full e-procurement capability". The project was started to create an up-to-date e-procurement system which accommodates a full cycle of e-procurement, is user-friendly, efficient and offers innovative electronic tools for both contracting authorities and economic operators.
Estonian Procurement Register dates back to 2001 when notices had to be published electronically (eNotification) in one central database in Estonia. In 2009 the register started to offer eAccess services and became an eSender. E-submission, e-award and e-auction services became available in 2011.
2014 procurement directives with several flexible and innovative tools for public procedures and our relatively outdated techical platform were the main incentives for starting the current development project. The results of the project arrive to users gradually between 2016 and 2020. The first module on eNotification with new notice forms is in use since 1 September 2017 when the new Public Procuremet Act entered into force. The second phase is available since 22 October 2018. Our IT development partner is an Estonian IT company Nortal AS. Preliminary analysis (1.44 MB, PDF) was drafted by another Estonian IT company Datel AS. The Ministry of Finance has prepeared the project roadmap (516.57 KB, PDF)and investment analysis (70.27 KB, XLSX). The analysis and develelopment process is being carried through with close co-operation with end-users. The projects is co-funded by European Regional Development Fund.
See a glimpse of the new interface for the Procurement Register:
Most important changes:
- Technical platform upgrade - service-based architecture, up-to date platform, responsive design;
- Incorporating innovative electronic tools like ESPD, flexible procedure with several lots, e-catalogue, e-auction, DPS and qualification system;
- Securing transformation to fully digital e-procurements by following the once-only principle, automated controls and re-use of data through the whole procurement cycle, ie eNotification, eAccess, eSubmission, eEvaluation, eAward, eContract, eOrdering and eInvoice;
- Improving usability - self-service environment needs to be user-friendly and intuitive. End-users have been engaged in the development process (analysis and testing);